policies
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policies [2022/04/17 10:54] – [Privacy Policy] katie | policies [2023/01/29 16:26] – katie | ||
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====== Policies ====== | ====== Policies ====== | ||
- | ===== Event 3 Deadlines ===== | + | ===== Event 4 Deadlines ===== |
- | These deadlines were updated on August 14th 2021. | + | **Priority Booking Opens:** 10th August |
+ | **Main Booking Opens:** 17th August 2022\\ | ||
+ | **Plot Point Deadline: | ||
+ | **Main Booking Deadline:** 14th January 2023\\ | ||
+ | **Character Submission Deadline:** 14th January 2023 - characters submitted after this point will only have minimal writing team support for E4.\\ | ||
+ | **Late Booking / Cancellation Deadline:** 14th March 2023 | ||
- | **Priority | + | ===== Event 5 Deadlines ===== |
- | **Main Booking Opens:** 11th September 2021\\ | + | |
- | **Main Booking Deadline: | + | **Booking Opens: |
- | **Character Submission Deadline: | + | **Plot Point Deadline:** 16th June 2023 - after this point we cannot guarantee we'll be able to write backstory information or plot interests into the event but will do what we can.\\ |
- | **Late Booking / Cancellation Deadline: | + | **Main Booking Deadline: |
+ | **Character Submission Deadline: | ||
+ | **Late Booking / Cancellation Deadline: | ||
===== Booking Policy ===== | ===== Booking Policy ===== | ||
- | Once bookings have opened for an Event you may reserve a place at the event by filling out a form which will be accessible when booking opens. Please see [[Next Event]] for details of information to include. Once your reservation has been confirmed you should send the £20 deposit | + | Once bookings have opened for an Event you may reserve a place at the event by filling out a form which will be accessible when booking opens. Please see [[Next Event]] for details of information to include. Once your reservation has been confirmed you should send the £25 deposit to confirm your place. If you do not do so your place may be offered to someone else. |
- | There are 75 player spaces and 50 crew spaces available for the second Event. Priority booking will be available for a week before main booking opens to anyone who attended | + | There are 75 player spaces and 50 crew spaces available for the second Event. Priority booking will be available for a week before main booking opens to anyone who has attended |
You do not need to have finalised your character in order to book. | You do not need to have finalised your character in order to book. | ||
- | You must pay the full amount (£80) by the main booking deadline. If you do not pay the amount you your place may be offered to someone on the waiting list, and you will possibly lose your deposit. | + | You must pay the full amount (£100 Player / £80 Player Concession / £15 Crew) by the main booking deadline. If you do not pay the amount you your place may be offered to someone on the waiting list, and you will possibly lose your deposit. |
Bookings made after the main booking deadline will need to be paid in full before they are accepted. No booking will be taken after late booking deadline so that we can finalise numbers. | Bookings made after the main booking deadline will need to be paid in full before they are accepted. No booking will be taken after late booking deadline so that we can finalise numbers. | ||
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The Core Team reserves the right to refuse a booking without needing to give a reason why. | The Core Team reserves the right to refuse a booking without needing to give a reason why. | ||
+ | |||
+ | ==== Concessions ==== | ||
+ | |||
+ | Concession prices of £80 for Player Tickets are available for those who need it, for example to: | ||
+ | * Students | ||
+ | * Those not in full time employment | ||
+ | * Disabled attendees | ||
+ | * Anyone attending in order to care for another attendee | ||
+ | |||
+ | Concession eligibility is taken on trust. | ||
+ | |||
+ | ==== How to Pay ==== | ||
+ | |||
+ | Payment should be made by [[https:// | ||
+ | |||
+ | Payments may be made in parts if you desire - if you choose this option we will send periodic reminders of your outstanding balance. | ||
===== Cancellation Policy ===== | ===== Cancellation Policy ===== | ||
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===== COVID Safety Policy ===== | ===== COVID Safety Policy ===== | ||
Our COVID Safety Policy and Risk Assessment can be found [[https:// | Our COVID Safety Policy and Risk Assessment can be found [[https:// | ||
+ | |||
+ | For Chapter 4 we will continue to keep our eye on the situation and will perform an assessment of our COVID Policy' | ||
===== Avoidance Policy ===== | ===== Avoidance Policy ===== | ||
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The following information is handled by the relevant external party: | The following information is handled by the relevant external party: | ||
* Photographs of you taken during the game (with your permission) held by our photographer | * Photographs of you taken during the game (with your permission) held by our photographer | ||
- | * Information transmitted to the NHS COVID Pass app (for Event 3) | + | * Information transmitted to the [[https:// |
The following information is stored on our website server and publicly available: | The following information is stored on our website server and publicly available: | ||
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- | //Credit to Mike Chester who wrote most of this for Redemption// | + | //Credit to Mike Chester who wrote most of this for [[http:// |
+ | |||
+ | ===== Child Safety Policy ===== | ||
+ | |||
+ | Whilst //Tales Untold// is designed for adults first and foremost, we acknowledge that the logistics of childcare during LARP events can be difficult to organise and we do not want this to be a barrier for attendees with young children. The Child Safety Policy below details the reasonable support we can provide as Head Refs, and the responsibilities of Players and Crew attending an event where a child is present. | ||
+ | |||
+ | ===Responsibilities of the parent/ | ||
+ | |||
+ | By bringing an young child to //Tales Untold//, parents and guardians must accept that: | ||
+ | * **//Tales Untold// was written for players over the age of 18.** | ||
+ | * By default, children should be treated below the abstraction layer, as an extension of the parent/ | ||
+ | * Within the bounds of our [[acceptable_themes|Acceptable Themes Policy]], //Tales Untold// contains several themes which we consider inappropriate for children, as well as props and special effects which may be frightening or unsettling. While attendees are asked to be mindful of their behaviour around children, responsibility ultimately falls with the parent/ | ||
+ | * As below, the Head Refs will aim to give adequate warning to parents/ | ||
+ | * **Parents and guardians are responsible for the care, supervision and safety of the child during the event.** | ||
+ | * Children must never be left unattended on site. We ask that parents and guardians stay with their child at all times; no other attendee should be held responsible for childcare during the event. If you are not confident that you can supervise your child at all times, please do not bring them to //Tales Untold//. | ||
+ | * Parents and guardians are responsible for providing suitable food and accommodation for any child they bring to the event. Baby-changing facilities are included on-site for E4 and E5. | ||
+ | * You should assume that hazards typical of any outdoor event (e.g. trip hazards, insect bites, allergens) will be present. If you have any specific questions about on-site safety, please get in touch with the Head Refs in advance and we would be happy to discuss specifics with you. | ||
+ | * The Head Refs will aim to give adequate warning to parents/ | ||
+ | * **Some spaces are not safe for children.** | ||
+ | * No child may enter any space where combat is permitted, i.e. Quests and the Proving Ground. | ||
+ | * Other spaces may be deemed out-of-bounds for children at the discretion of the Head Refs, catering team and site owners. The Head Refs will aim to give you as much notice as possible if this is the case. | ||
+ | * **The //Tales Untold// Child Safety Policy may vary event to event.** | ||
+ | * Our ability to support children and their parents/ | ||
+ | |||
+ | === Responsibilities of other attendees === | ||
+ | |||
+ | With the exception of the parent/ | ||
+ | |||
+ | * **Be respectful.** | ||
+ | * Although responsibility for the safety of a child lies with the parent/ | ||
+ | * As with any form of harassment, harassment of a parent/ | ||
policies.txt · Last modified: 2024/04/14 18:21 by anna