Differences

This shows you the differences between two versions of the page.

--- policies [2022/01/18 20:45] – [Event 3 Deadlines] katie
+++ policies [2022/04/17 10:56] – anna
@@ Line 110: / Line 110: @@
 During events you may always report harassing or unsafe behaviour to Refs as well, as noted in our Behaviour Policy.
+===== Privacy Policy =====
+=== Data We Keep ===
+The following information is stored securely by Google Drive and only accessible to the //Tales Untold// team:
+  * Your out-of-character (OC) name.
+  * Your contact email address.
+  * List of //Tales Untold// events you have attended.
+  * Your photography preferences.
+  * Any data transmitted through Booking Forms (including dietary requirements, access requirements, emergency contact information, etc) is handled by us but deleted when it is no longer relevant.
+  * //For Event 3// information relevant to ensuring attendees are compliant with our COVID Policy (which will be deleted when no longer relevant).
+The following information is stored securely by Google Drive and only accessible to the //Tales Untold// Head Refs:
+  * Any requests made as per the Safe Community Policy (minimal information stored to maintain our records but no information beyond what is needed is kept)
+  * Safety incident details
+The following information is handled by the relevant external party:
+  * Photographs of you taken during the game (with your permission) held by our photographer
+  * Information transmitted to the [[https://www.nhsx.nhs.uk/covid-19-response/nhs-covid-pass-verifier-app/|NHS COVID Pass Verifier app]] (for Event 3)
+The following information is stored on our website server and publicly available:
+  * Your generated content (character information, realm information, etc)
+  * Association of your name (see below) with your character
+=== Names ===
+  * We will display the OC name that you provide us on your in-character bio, on your userpage, and on the "Player Characters" page.  This will be visible to anyone who looks at the wiki.
+    * By default, this will be displayed and stored on-wiki as your given name, plus the initial of your family name (e.g. Katie M).
+      * In the event that this is not enough to uniquely identify you, we will use up to three letters of your family name (e.g. Katie Moo).  If that isn’t enough to uniquely identify you, then people will just have to deal with it.
+    * If you wish your name to be displayed in another form (e.g. initials only) then let us know.
+  * Email [[talesuntold.larp@gmail.com]] if you wish to change how your name is displayed.
+  * We request that this name is the same as you would use to introduce yourself to other players.
+=== Email Addresses ===
+  * We will use your email addresses only for game related purposes and will not disclose them outside the GM Team.
+  * We maintain the following mailing lists of email addresses through the medium of Google Contacts, only available to the //Tales Untold// Head Refs:
+    * //Tales Untold// general mailing list
+    * //Tales Untold Event X Players// mailing list (per event)
+    * //Tales Untold Event X Crew// mailing list (per event)
+  * Upon booking (or by request), you will be added to the relevant mailing list(s).
+  * We will only remove you from mailing list by explicit request, in case it becomes necessary to contact attendees of a specific past event.
+=== Photographs ===
+  * At Events, a photographer will be present to take photos.
+  * These photos will be shared on Facebook and Google Photos and can be taken down by contacting the photographer directly.
+  * You can opt out of having photos of you taken by contacting the Core Team or the photographer.
+  * With your permission, photos may be used for advertising and display purposes.  You can revert your permission at any time.
+=== Deleting Your Information ===
+  * By default, your character information will remain active once the game is over.  Your personal information will be deleted.
+  * If you wish us to delete your information once the game us over, then email us and all identifying records and material held on you will be deleted.  This does not include game-related documents such as character notes, plots, and props we have internally that do not identify you OC.
+=== Responsible Person ===
+  * The Administrator for the server is Katie Moore, and is the person responsible for enforcing this policy is Katie.  She can be contacted via email at [[talesuntold.larp@gmail.com]].
+//Credit to Mike Chester who wrote most of this for Redemption//