policies
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policies [2021/09/04 15:38] – [Complaints Policy] katie | policies [2022/04/17 10:39] – [Responsible Person] katie | ||
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**Main Booking Opens:** 11th September 2021\\ | **Main Booking Opens:** 11th September 2021\\ | ||
**Main Booking Deadline:** 8th January 2022\\ | **Main Booking Deadline:** 8th January 2022\\ | ||
- | **Character | + | **Character Submission Deadline:** 5th March 2022\\ |
**Late Booking / Cancellation Deadline:** 2nd April 2022 | **Late Booking / Cancellation Deadline:** 2nd April 2022 | ||
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Players and Crew are reminded to be respectful to one another. In particular, since Crew are paying volunteers, Players are reminded to be courteous of Crew and not make out of character demands on their time. If you wish to request a particular roleplaying interaction from a member of crew, seek a Ref. | Players and Crew are reminded to be respectful to one another. In particular, since Crew are paying volunteers, Players are reminded to be courteous of Crew and not make out of character demands on their time. If you wish to request a particular roleplaying interaction from a member of crew, seek a Ref. | ||
+ | |||
+ | Breaking the Behaviour Policy during an event is grounds for removal from the event. | ||
===== Safety Policy ===== | ===== Safety Policy ===== | ||
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When working out how to handle a complaint, we will let any complainants know of any conflicts of interest from the relevant Refs if that is relevant. | When working out how to handle a complaint, we will let any complainants know of any conflicts of interest from the relevant Refs if that is relevant. | ||
+ | |||
+ | ===== Safe Community Policy ===== | ||
+ | |||
+ | When players or crew book into //Tales Untold// they will be added to the list of attendees on the [[Next Event]] page using first name and identifying initial of the name that they booked with. | ||
+ | |||
+ | All attendees will have the option to email the Head Refs ([[talesuntold.larp@gmail.com]]) for one of the following options: | ||
+ | * **Red Flag a name** - you are aware of or have experienced behaviour from this person that you believe makes them unsafe to LARP with. Examples of this may be bullying, harassment, or abuse. | ||
+ | * The exception to not needing to give a reason is if you are red-flagging a member of the Core Tales Untold team, as we will need to investigate such a matter fully in order to ensure that the game can continue to run knowing the attendees will be safe. We will continue to avoid giving details of who raised the flag or why without their permission during such an investigation. | ||
+ | * **Yellow Flag a name** - you do not believe this person to be unsafe, but for personal reasons do not want to play closely with them and do not wish for us to contact them about this. You don’t have to give a reason for yellow-flagging a name. In this case, we will avoid writing you into the same areas of the game and will not tell them that they have been yellow-flagged. | ||
+ | * **Request Mutual Avoidance** - you do not believe this person to be unsafe, but for personal reasons you do not want to play closely with them and would you avoid each other during the event. | ||
+ | |||
+ | //Tales Untold// maintains this policy to encourage a safer roleplaying environment on the basis of good faith and trust amongst attendees. | ||
+ | |||
+ | By the nature of enforcing requests, the Head Refs will need to share details of any flagging between themselves, but it will not be shared with any other member of the Core Team. | ||
+ | |||
+ | During events you may always report harassing or unsafe behaviour to Refs as well, as noted in our Behaviour Policy. | ||
+ | |||
+ | ===== Privacy Policy ===== | ||
+ | |||
+ | === Data We Keep === | ||
+ | |||
+ | The following information is stored securely by Google Drive and only accessible to the //Tales Untold// team: | ||
+ | * Your out-of-character (OC) name. | ||
+ | * Your contact email address. | ||
+ | * List of //Tales Untold// events you have attended. | ||
+ | * Your photography preferences. | ||
+ | * Any data transmitted through Booking Forms (including dietary requirements, | ||
+ | |||
+ | The following information is stored securely by Google Drive and only accessible to the //Tales Untold// Head Refs: | ||
+ | * Any requests made as per the Safe Community Policy (minimal information stored to maintain our records but no information beyond what is needed is kept) | ||
+ | * Safety incident details | ||
+ | |||
+ | The following information is handled by our photographer: | ||
+ | * Photographs of you taken during the game (with your permission) | ||
+ | |||
+ | The following information is stored on our website server and publicly available: | ||
+ | * Your generated content (character information, | ||
+ | * Association of your name (see below) with your character | ||
+ | |||
+ | === Names === | ||
+ | * We will display the OC name that you provide us on your in-character bio, on your userpage, and on the " | ||
+ | * By default, this will be displayed and stored on-wiki as your given name, plus the initial of your family name (e.g. Katie M). | ||
+ | * In the event that this is not enough to uniquely identify you, we will use up to three letters of your family name (e.g. Katie Moo). If that isn’t enough to uniquely identify you, then people will just have to deal with it. | ||
+ | * If you wish your name to be displayed in another form (e.g. initials only) then let us know. | ||
+ | * Email [[talesuntold.larp@gmail.com]] if you wish to change how your name is displayed. | ||
+ | * We request that this name is the same as you would use to introduce yourself to other players. | ||
+ | |||
+ | === Email Addresses === | ||
+ | * We will use your email addresses only for game related purposes and will not disclose them outside the GM Team. | ||
+ | * We maintain the following mailing lists of email addresses through the medium of Google Contacts, only available to the //Tales Untold// Head Refs: | ||
+ | * //Tales Untold// general mailing list | ||
+ | * //Tales Untold Event X Players// mailing list (per event) | ||
+ | * //Tales Untold Event X Crew// mailing list (per event) | ||
+ | * Upon booking (or by request), you will be added to the relevant mailing list(s). | ||
+ | * We will only remove you from mailing list by explicit request, in case it becomes necessary to contact attendees of a specific past event. | ||
+ | |||
+ | === Photographs === | ||
+ | * At Events, a photographer will be present to take photos. | ||
+ | * These photos will be shared on Facebook and Google Photos and can be taken down by contacting the photographer directly. | ||
+ | * You can opt out of having photos of you taken by contacting the Core Team or the photographer. | ||
+ | * With your permission, photos may be used for advertising and display purposes. | ||
+ | |||
+ | ===== Deleting Your Information ====== | ||
+ | * By default, your character information will remain active once the game is over. Your personal information will be deleted. | ||
+ | * If you wish us to delete your information once the game us over, then email us and all identifying records and material held on you will be deleted. | ||
+ | |||
+ | === Responsible Person === | ||
+ | * The Administrator for the server is Katie Moore, and is the person responsible for enforcing this policy is Katie. | ||
+ | |||
+ | |||
+ | //Credit to Mike Chester who wrote most of this for Redemption// | ||
+ |
policies.txt · Last modified: 2024/04/14 18:21 by anna