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policies [2023/04/02 19:47] – [COVID Safety Policy] katiepolicies [2024/04/14 18:21] (current) – [Event 7 Deadlines] anna
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 ====== Policies ====== ====== Policies ======
  
-===== Event 4 Deadlines =====+===== Event 7 Deadlines =====
  
-**Priority Booking Opens:** 10th August 2022\\ +**Booking Opens:** 23rd October 2023\\ 
-**Main Booking Opens:** 17th August 2022\\ +**E7 Plot Point Deadline:** 29th April 2024 - after this point we cannot guarantee we'll be able to write backstory information or plot interests from E7 into the event but will do what we can.\\ 
-**Plot Point Deadline:** 14th November 2022 - after this point we cannot guarantee we'll be able to write backstory information or plot interests into the event but will do what we can.\\ +**Main Booking Deadline:** 27th June 2024\\ 
-**Main Booking Deadline:** 14th January 2023\\ +**Character Submission Deadline:** 27th June 2024 - characters submitted after this point will only have minimal writing team support for E7.\\ 
-**Character Submission Deadline:** 14th January 2023 - characters submitted after this point will only have minimal writing team support for E4.\\ +**Late Booking / Cancellation Deadline:** 27th August 2024\\ 
-**Late Booking / Cancellation Deadline:** 14th March 2023 +**Meal Ticket Deadline:** 13th September 2024
- +
-===== Event 5 Deadlines ===== +
- +
-**Booking Opens:** 31st January 2023\\ +
-**Plot Point Deadline:** 16th June 2023 - after this point we cannot guarantee we'll be able to write backstory information or plot interests into the event but will do what we can.\\ +
-**Main Booking Deadline:** 29th June 2023\\ +
-**Character Submission Deadline:** 29th June 2023 - characters submitted after this point will only have minimal writing team support for E5.\\ +
-**Late Booking / Cancellation Deadline:** 29th August 2023+
  
 ===== Booking Policy ===== ===== Booking Policy =====
  
-Once bookings have opened for an Event you may reserve a place at the event by filling out a form which will be accessible when booking opens. Please see [[Next Event]] for details of information to include. Once your reservation has been confirmed you should send the £25 deposit to confirm your place. If you do not do so your place may be offered to someone else.+Once bookings have opened for an Event you may reserve a place at the event by filling out a form which will be accessible when booking opens. Please see [[Next Event]] for details of information to include. Once your reservation has been confirmed you should send the £20 deposit to confirm your place. If you do not do so your place may be offered to someone else.
  
-There are 75 player spaces and 50 crew spaces available for the second Event. Priority booking will be available for a week before main booking opens to anyone who has attended any previous //Tales Untold// event. In the event that more bookings are made than we have spaces, we will operate a waiting list in case spaces become available.+There are 75 player spaces and 50 crew spaces available at each Event. In the event that more bookings are made than we have spaces, we will operate a waiting list in case spaces become available.
  
 You do not need to have finalised your character in order to book. You do not need to have finalised your character in order to book.
  
-You must pay the full amount (£100 Player / £80 Player Concession / £15 Crew) by the main booking deadline. If you do not pay the amount you your place may be offered to someone on the waiting list, and you will possibly lose your deposit.+You must pay the full amount (£80 Player / £50 Player Concession) by the main booking deadline. If you do not pay the amount you your place may be offered to someone on the waiting list, and you will possibly lose your deposit.
  
 Bookings made after the main booking deadline will need to be paid in full before they are accepted. No booking will be taken after late booking deadline so that we can finalise numbers. Bookings made after the main booking deadline will need to be paid in full before they are accepted. No booking will be taken after late booking deadline so that we can finalise numbers.
  
 In order to finalise plot and props for players, all characters must be submitted by the Character Submission Deadline. We reserve the right to cancel any booking that fails to submit a character by the deadline, particularly where we have received no communication on the matter. In order to finalise plot and props for players, all characters must be submitted by the Character Submission Deadline. We reserve the right to cancel any booking that fails to submit a character by the deadline, particularly where we have received no communication on the matter.
 +
 +Meal Tickets are booked separately and cost £30 which must be paid in full before the Meal Ticket Deadline and are non-refundable after that Deadline.
  
 The Core Team reserves the right to refuse a booking without needing to give a reason why. The Core Team reserves the right to refuse a booking without needing to give a reason why.
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 ==== Concessions ==== ==== Concessions ====
  
-Concession prices of £80 for Player Tickets are available for those who need it, for example to:+Concession prices of £50 for Player Tickets are available for those who need it, for example to:
   * Students   * Students
   * Those not in full time employment   * Those not in full time employment
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 Cancellations made after the cancellation deadline will get no refund. Cancellations made after the cancellation deadline will get no refund.
  
-For Chapter 3, please read the [[https://drive.google.com/drive/folders/1ymalAfAtg5CV6ocSjBY2AIFXD3GKXGoc?usp=sharing|COVID-19 Safety Policy]] for information about cancellations due to COVID-19.+Meal Ticket Cancellations receive 100% refunds until the Meal Ticket Deadline after which point they will receive no refund. 
 + 
 +For Chapter 3 onwards, please read the [[https://drive.google.com/drive/folders/1ymalAfAtg5CV6ocSjBY2AIFXD3GKXGoc?usp=sharing|COVID-19 Safety Policy]] for information about cancellations due to COVID-19.
  
 ===== Behaviour Policy ===== ===== Behaviour Policy =====
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   * Your photography preferences.   * Your photography preferences.
   * Any data transmitted through Booking Forms (including dietary requirements, access requirements, emergency contact information, etc) is handled by us but deleted when it is no longer relevant.   * Any data transmitted through Booking Forms (including dietary requirements, access requirements, emergency contact information, etc) is handled by us but deleted when it is no longer relevant.
-  * //For Event 3// information relevant to ensuring attendees are compliant with our COVID Policy (which will be deleted when no longer relevant).+  * //For Event 3 onward// information relevant to ensuring attendees are compliant with our COVID Policy (which will be deleted when no longer relevant).
  
 The following information is stored securely by Google Drive and only accessible to the //Tales Untold// Head Refs: The following information is stored securely by Google Drive and only accessible to the //Tales Untold// Head Refs:
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 The following information is handled by the relevant external party: The following information is handled by the relevant external party:
   * Photographs of you taken during the game (with your permission) held by our photographer   * Photographs of you taken during the game (with your permission) held by our photographer
-  * Information transmitted to the [[https://www.nhsx.nhs.uk/covid-19-response/nhs-covid-pass-verifier-app/|NHS COVID Pass Verifier app]] (for Event 3) 
  
 The following information is stored on our website server and publicly available: The following information is stored on our website server and publicly available:
policies.1680464856.txt.gz · Last modified: 2023/04/02 19:47 by katie